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Dear Parents/Student-Athletes,

The purpose of this webpage is to inform you of the Athletic Department policies concerning injuries/illness, immunizations and insurance.  In the event of athletic injury, the primary insurance coverage for your child will be your insurance policy.  The Athletic Department’s supplemental coverage will not pay until your policy, as primary, has completed the processing of all medical expenses.  Should your child be injured during athletic participation and should medical care be required all bills will be sent to you. Any bills you receive should be forwarded to me as soon as possible.  The bills can then be processed through the Duke Hospital Insurance Office.  This will avoid a lot of confusion on your part and prevent any delays in payment.  I must warn you, however, that the bill paying process is painfully slow.

The Duke University Athletic Department insurance Does Not provide coverage for any illness, pre-existing condition or non-athletic injury that your son or daughter may develop.  Our insurance only provides coverage for athletic injuries that occur during University sponsored and supervised athletic events.

You have received or will be receiving information about the University’s United Healthcare Insurance Policy.  As a point of information for you about this insurance, it Does Not provide coverage for your child if he or she is injured during intercollegiate athletic participation.  It will, however, cover any illness or accident that occurs at Duke away from intercollegiate athletic competition.  If you do not have insurance coverage or your insurance does not provide complete accident/illness coverage I would advise you to take advantage of this policy.  You can also find more about the insurance by going to the Duke Student Health Center website at http://healthydevil.studentaffairs.duke.edu/.

If your insurance policy is a HMO or some other managed care policy it may be to your benefit to call the insurance carrier and inquire about a waiver while your child is at school and out of network. Some insurance carriers will provide this waiver. Dr. Jeff Bytomski is our Head Medical Team Physician. He may be listed as a provider in this area for your insurance company. It is worth exploring this to see if this is the case.

We need you to fill out the insurance information form that is listed as a PDF file on this website.  Please complete and return the form so that we can update your child’s insurance information.  It is imperative that the form be completed in its entirety and returned as soon as possible.

You should also be made aware that Duke Athletics does not pay for immunizations. All immunizations should be taken care of before your son/daughter leaves for school. Immunizations that are required by Duke include: Tetanus(3 dates with the last one being in the last 10 years), MMR’s( 2 dates) and 1 Polio(if under 18 years of age).  Immunizations that are not required but recommended are; Hepatitis A & B and Meningitis. These immunizations are generally offered at physical time. If your son/daughter receives any immunizations at this time they will be charged to his/her bursars bill. Information about immunizations is included in the “Blue Book” you have received or will be receiving in the near future.

Thank you for your prompt attention to these matters.  If you have any questions, please call me at 919-668-5742.

Sincerely,


Dave Engelhardt
Head Athletic Trainer

PLEASE REMEMBER, IF YOU SHOULD RECEIVE ANY BILLS FROM DUKE UNIVERSITY MEDICAL CENTER DURING THE YEAR, PLEASE SEND THEM TO DAVE ENGELHARDT AS SOON AS YOU GET THEM.  THIS WILL AVIOD ANY PROCESSING PROBLEMS SINCE THE MEDICAL CENTER DOES NOT SEND THE ATHLETIC DEPT. COPIES OF THE BILLS  The following is taken from the Duke University Athletic Departments Policy and Procedures Manual for the Athletic Training Division.  It is included for you knowledge and general information.

Insurance Coverage

All Duke Varsity Athletes are covered by a catastrophic injury policy taken out by the Department of Athletics.  This covers each athlete in the case of a catastrophic injury and/or death that occurs during practice or a game.  All athletes are also covered by travel insurance, which would cover the athlete in case of an accident that occurs while he/she is traveling with the team to or from a site of competition.

Non-Athletic Injuries & Illnesses
(Includes pre-existing injuries & illnesses)

The Duke University Athletic Department insurance does not provide coverage for any illness, pre-existing condition or non-athletic injury that may develop.  It only provides coverage for athletic injuries that occur during University sponsored and supervised athletic events.  The athlete’s parents are made aware of this policy and are required to fill out an Insurance Information Form for this purpose.  The athletic trainers and team doctors will help in coordination of treatment and care for non-athletic injuries and illnesses but financial responsibility for this care falls upon the athlete and his/her parents.
 
Second Opinions

If an athlete desires a second opinion, he/she must obtain prior approval from the head athletic trainer.  The Duke University Athletic Department will only pay for second opinions that are sought within the Duke University Medical System and coordinated through the head athletic trainer.  If a second opinion is obtained outside the Duke University Medical System the financial responsibility falls upon the athlete and his/her parents.  If an athlete receives a second opinion outside of Duke it is his/her responsibility to request that a copy of the results of that opinion be sent to the athletic training office.  No follow-up care can be provided before the appropriate medical records are received.

Surgery

In the event of surgery, the Duke Athletic Department will only be financially responsible if said surgery is done at the Duke University Medical Center under the direction of our Team Physicians.  The Athletic Department is financially responsible only after the athletes (or his/her parents) insurance has been processed when the surgery is performed at Duke.  The Athletic Department will not be financially responsible for any surgical bills that are incurred outside of the Duke University Medical System.
 
If a student or his/her parents desire surgery outside the Duke University Medical System the total financial responsibility falls upon them.  In addition, if surgery is performed outside of Duke, it is the athletes responsibility to request that a copy of all surgical and post op notes be sent to the athletic training office.  No post op follow-up care or rehabilitation can be provided before all of the medical records are received.


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