Position Title: Special Assistant to the Vice President/Director of Athletics

Department: Athletics Administration

Category: Full Time, Non-Exempt

Responsibilities:

Duke University is seeking qualified candidates for the position of Special Assistant to the Vice President/Director of Athletics. This is a full-time position working as part of the Duke Athletic Department and will provide administrative support to the Vice President/Athletic Director and to the Associate Athletic Director of Athletics/Chief of Staff.  Duties include, but are not limited to:

• Word processing, telephone and correspondence support; 
• Managing day-to-day schedule of the office;
• Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; determine which correspondence to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.
• Review the conclusion of all sports events daily and submit appropriate acknowledgements;
• Maintain general phone line, re-route inquiries better served by other offices or individuals, and distribute messages accordingly;
• Control and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; insure maintenance of up-to-date management and procedural manuals, directives and related records.
• Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
• Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements; interview callers; answer questions concerning departmental or divisional activities and transmit instructions and/or information to and from staff members; serve as liaison with administrative personnel and external agencies concerning University policies and procedures, grant administration and budgetary preparation and control.
• Assist with mailings, post season celebrations and other functions facilitated in the offices;
• Manage visitor flow to the Athletic Director’s suite.

Requirements:

Bachelor’s degree required.

High standard for competency needed in grammar, punctuation, spelling composition, and proofreading skills. Excellent organizational and interpersonal skills essential. Unquestioning appreciation and unfailing dedication to highest principles of confidentiality. 

Previous experience in high-standard office environment with special emphasis on interpersonal skills and ability to remain calm when faced with difficult telephone or person-to-person situations preferred.

To Apply: Please send all application materials to dukehr@duaa.duke.edu with the title of the position you are applying for as the subject line (Special Assistant to the Vice President/Director of Athletics). For best consideration applications should include: (1) cover letter, (2) resume, and (3) names and addresses of at least three references. For more information on Duke University Athletics please go to: goduke.com.